Job Title: Executive Assistant I

Location: Remote – Must be able to occasionally work onsite at the Long Beach, CA to support ad hoc meetings. Must work part-time hours and be within ~40 miles of the 90802 

Salary: $70,000 - $75,000 with a full benefit plan offered with employer contribution.
Contract to Permanent

Job Summary: Provides administrative-level support to an Executive and division team members. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.

Key Responsibilities:

• Provide 3 years of experience with Microsoft Office Suite
• 5 years of office/clerical experience
• Compose routine executive correspondence
• Establish and maintain official documents and records in appropriate files
• Respond to a broad range of inquiries
• Keep the executive’s calendar up-to-date
• Make necessary arrangements to ensure details for meetings are completed
• Conduct outside research for projects, as necessary
• Prepare recurring and special reports and presentations by gathering data, interpreting data, and assembling reports using PowerPoint, Excel, etc., for executive’s review and distribution
• Proofread and edit materials
• Provide confidential administrative and clerical support to the executive
• Receive, open, sort, read, and prioritize the executive’s mail
• Schedule appointments, meetings, conferences, luncheons, hotel reservations, and travel plans
• Serve as recording secretary for committee(s), scheduling meetings, distributing materials, recording, and transcribing meeting minutes

Additional Responsibilities:

• Perform complex secretarial work of an administrative nature, including record keeping
• Adhere to the company’s/department’s confidentiality and HIPAA compliance programs
• Copy, fax, and route information as requested
• Provide excellent organizational and time management skills; must adhere to and meet all deadlines
• Respond independently to a broad range of inquiries
• Participate in outside research, as necessary, for some projects
• Serve as a receptionist for the executive, receiving and screening visitors and telephone calls
• Strong call-screening capabilities in dealing with salespeople and non-essential calls
• Type documents, memos, correspondence, presentations, forms, charts, tables, and the like from rough draft
• Comply with required workplace safety standards

Knowledge/Skills/Abilities:

• Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/PowerPoint), including mail merges, and the ability to type 65+ wpm
• General knowledge of industry-related issues, particularly Medical Managed Care/Medicaid program
• Ability to deal with all levels of staff; must be professional and diplomatic
• Excellent interpersonal, verbal, and written communication skills
• Ability to maintain attendance to support required quality and quantity of work
• Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers

Required Education:

• Associate’s Degree or equivalent experience

Required Experience:

• 2 years of Executive Assistant experience