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Grants Administrator

Washington, DC

Grants Administrator

The Division Grant Administrator will manage the proposal preparation and post award activities of the grants, contracts, program projects and federal grants. This position is responsible for ensuring that sponsored projects are in compliance with all Company policies, sponsor and government regulations, and guides the staff scientists through these policies and procedures as needed.


Grants Administrator Activities

As a Grant Administrator with subject matter expertise in pre and post award activities, this individual will provide direct investigator. This individual will be responsible for providing local operational grants support for investigators and maintaining collaboration with the Office of Sponsored Projects. To perform this role, the DGA must have the ability to:

§ Provide direct support to scientific staff for proposal preparation, including assisting in the development of Letters of Intent, pre-applications and full submissions. Prepare budgets, coordinate internal waivers and cost share approvals, and ensure proposal compliance with sponsor solicitation requirements.

§ Review incoming award notices to identify terms and conditions and understand compliance and award management requirements.

§ Coordinate obtaining subrecipient documents with collaborators and assist in subaward monitoring and subaward invoice review and approval, as required.

§ Manage ongoing expenditure monitoring, including labor allocation, non-labor expense allocation, cost transfers and subrecipient invoices. Ensure timely posting of expenditures, appropriate documentation of purchases and purchase orders, and compliance with sponsor financial terms.

§ Regularly meet with scientific staff to review financial reports and projections, ensuring continued compliance with financial policies and sponsor deliverables.

§ Coordinate review of effort allocations and certifications with scientific staff.

§ Review financial reports to confirm accurate and timely posting of expenditures to achieve final reportable expenditures. Ensure submission of all non-financial reports (technical, patent and property) as required by the sponsor.

§ Monitor award and budget period end dates to properly prepare for award extensions and/or closeouts. Ensure closeout of encumbered purchase orders and reallocation of labor following award expiration to enable timely closeout.


Job Qualifications

§ At least three years of experience with federal and private sponsors. Knowledge of pre and post award activities within grants administration and fluency of governmental

regulations (e.g. Uniform Guidance, FAR, CAS). The DGA must be able to work in a dynamic environment as part of a team and serve as liaison and active partner between sponsors, PIs, OSP, research groups and others.

§ Ability to understand, interpret, and communicate policies and procedures.

§ Ability to collaborate with others on projects

§ Excellent oral, written and communication skills.

§ Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and business reporting.

§ Extreme attention to detail.

§ Ability to work well independently, but also to seek or offer assistance when needed.

§ Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

§ Excellent time management and organizational skills.

§ Proficient in Microsoft Excel and Word.

§ Able to work under pressure and meet time-sensitive deadlines.

§ Financial and administrative experience in research supported programs, higher education research administration, sponsored projects/grants administration or related function, preferred.

§ Familiarity with sponsor-specific proposal submission and award policies (NIH, NSF, NASA, DOE (Energy), etc.) strongly preferred.

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