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Administrative Coordinator - Construction Services

Rockville, MD

Position Title: Administrative Coordinator
This is an on-site position in Rockville, MD

Location: Rockville, MD
Employment Type: Full-Time
Salary: $80,000 range

About Us: We are a specialized service provider focusing on project controls within the construction industry to ensure their timely completion within a specified budget. We adhere to industry standards using integrating Critical Path Method (CPM) scheduling with cost and risk management to offer a comprehensive overview of construction project health. Our team utilizes a variety of software to develop, monitor, and report on project progress, keeping clients informed quickly and accurately of any events, potential problems, and advise on corrective actions.

Position Summary: The Administrative Coordinator will play a critical supporting role in ensuring the smooth and efficient operation of our office and its administrative needs. This position requires a versatile individual capable of handling a variety of administrative, human resources, and contract administration tasks. The ideal candidate will be a proactive, detail-oriented, and adaptable professional with excellent communication and organizational skills.

Key Responsibilities:

Administrative Duties:

  • Oversee and manage daily office operations to ensure a well-organized and efficient workplace.
  • Serve as the primary point of contact for internal and external communications.
  • Maintain office supplies inventory by checking stock and ordering new supplies as needed.
  • Manage and organize office files, records, and documentation.
  • Coordinate and schedule meetings, appointments, and travel arrangements for staff.

Human Resources:

  • Assist with the recruitment process, including posting job openings, reviewing resumes, and coordinating interviews.
  • Handle onboarding and offboarding processes for new hires and departing employees.
  • Maintain employee records and ensure compliance with company policies and legal requirements.
  • Assist with payroll processing and employee benefits administration, including paid time off.
  • Address employee inquiries and provide support on HR-related matters.

Contract Administration:

  • Draft contracts and agreements as required, ensuring accuracy and compliance with legal standards.
  • Proofread contracts and other legal documents to identify and correct errors.
  • Maintain contract records and documentation, ensuring all files are up-to-date and easily accessible.
  • Coordinate with stakeholders during contract negotiation processes.
  • Assist project managers and other team members with contract-related inquiries and issues.

Qualifications:

  • Proven experience as an Office Manager, Office Administrator, or similar role.
  • Strong knowledge of office management procedures and contract administration principles.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • High degree of accuracy and attention to detail.
  • Ability to handle confidential information with discretion.
  • Bachelor’s degree in Business Administration or a related field is preferred.

What We Offer:

  • Competitive salary and benefits package.
  • A positive and collaborative work environment.
  • Opportunities for professional growth and development.
  • The chance to be an integral part of a growing company and make a meaningful impact.

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